Looking to rent an apartment in Cambridge, Massachusetts, but can’t make an in-person visit? You're not alone. Whether you're relocating from another state, moving for work or school, or simply want to avoid unnecessary travel, remote apartment rentals are more common than ever. Thanks to digital tools, you can now find, tour, and lease a Cambridge apartment entirely online.
In this guide, we’ll walk you through everything you need to know about renting a Cambridge apartment remotely—from virtual apartment tours to avoiding rental scams and digitally signing your lease.
Is Remote Apartment Rental in Cambridge Really Possible?
Yes, absolutely! Renting a Cambridge apartment remotely without visiting in person is not only possible, but it's also become increasingly popular—especially after the pandemic normalized virtual interactions.
With tools like FaceTime tours, pre-recorded videos, and digital lease signing, the process of securing an apartment from afar is now seamless, safe, and efficient. Property managers, real estate agents, and landlords have adapted to meet the demand for virtual apartment leasing, especially in hot rental markets like Cambridge and nearby Boston.
Virtual Apartment Tour Options
When you can’t physically tour a unit, virtual tours become your best friend. Here are your main options:
1. Live FaceTime or Zoom Tours
Many brokers and real estate agents now offer live video call tours. This allows you to walk through the unit in real-time while asking questions as if you were there in person.
2. Pre-Recorded Apartment Videos
If scheduling a live tour is tricky, ask for a detailed video walkthrough. A good video will cover the entire apartment layout, closet space, views, lighting, appliances, and even the surrounding area.
3. 3D Virtual Tours
Some property managers use platforms like Matterport to provide immersive 3D virtual showings. These allow you to navigate through the apartment at your own pace, zoom in on details, and even measure spaces.
How to Find and Evaluate Cambridge Apartments Online
Here’s how to safely and efficiently browse listings from your laptop or phone:
Use Trusted Real Estate Platforms
Stick to well-known real estate platforms such as Zillow, Apartments.com, and local listings from trusted Cambridge brokers. Make sure the apartment listing includes:
- High-quality photos
- Detailed descriptions
- Floor plans
- Availability of virtual tours or video walkthroughs
Evaluate the Listing Thoroughly
Don’t just rely on a few pictures. Look for:
- Clear, recent photos of every room
- Video walkthroughs or 3D tours
- Positive Google reviews for the property or landlord
- Complete rental terms and monthly costs
If something feels off or too good to be true, it probably is.
Working with Brokers, Landlords, and Property Managers Remotely
Building trust is key when you can’t meet someone face-to-face. Here’s how to verify you’re working with a legitimate professional:
1. Verify Credentials
Ask brokers or real estate agents for their license number and check online directories to confirm. A quick search can tell you if they’re registered in Massachusetts.
2. Check Google Reviews
Many landlords and property management companies have reviews on Google or Yelp. Scan for recurring red flags like unresponsive communication, hidden fees, or maintenance issues.
3. Ask for References or Prior Client Testimonials
A reputable agent will be able to provide references from previous clients, especially those who rented remotely.
4. Use Video Calls for Introductions
Always ask to meet via video call to walk through the apartment or simply discuss the rental process. Avoid landlords who are hesitant to show their face or provide live walkthroughs.
Avoiding Rental Scams: What to Watch For
Scams are unfortunately common in online apartment leasing. Here’s how to protect yourself:
🚩 Red Flags to Watch Out For
- The agent or landlord refuses to video chat or show the unit live
- You're asked to wire money without a lease
- The listing is vague or lacks photos
- The price seems way below market value
✅ How to Stay Safe
- Always request a virtual tour
- Never send money via wire transfer or cash apps like Zelle or Venmo
- Use verified payment platforms or pay only through the real estate platform
- Get everything in writing, including terms and move-in procedures
Lease Types and Rental Terms to Understand
Cambridge offers a variety of rental term options depending on your needs. Here are the most common:
1. Short-Term Lease
Typically 3-6 months. Great for temporary stays or those still deciding on permanent housing.
2. Month-to-Month Lease
More flexible, but can be pricier. Ideal for transitional renters or short-term job placements.
3. Long-Term Lease
Usually 12 months. Often comes with better monthly rates and greater housing stability.
Discuss lease types upfront with your broker or landlord, especially if your move-in date is flexible or you're waiting on job relocation.
Completing the Rental Application Process Remotely
Once you’ve found the right apartment and trust the agent or landlord, here’s what comes next:
📝 Rental Application Documents Typically Needed:
- Government-issued ID
- Proof of income (pay stubs, employment letter, bank statements)
- Credit report or authorization to run one
- References (previous landlords or employers)
🔒 Security Deposits & Background Checks
- Cambridge landlords typically request 1 month’s rent as a security deposit
- Background checks and credit screenings are standard
- Make sure to sign all forms digitally and get a receipt for any payments
📄 Paperwork & Digital Lease Signing
Most landlords use tools like DocuSign or HelloSign for the digital lease signing process. Always read the lease thoroughly, and ask for clarification on:
- Rent due date
- Utilities included
- Pet policies
- Early termination clauses
The Move-In Process from a Distance
Even though you're renting remotely, you’ll still need a plan for move-in day.
Tips for a Smooth Remote Move-In:
- Confirm move-in date and time with landlord or property manager
- Ask how keys will be delivered (mail, lockbox, pick-up)
- Request a move-in checklist or walkthrough video
- Consider hiring a relocation support service to help with local logistics
Some landlords offer virtual welcome packets or even record a video walk-through for your first day.
Final Tips: Renting an Apartment Without an In-Person Visit
Renting remotely can be safe and efficient if you follow the right steps. Here's how to make sure your experience is smooth:
✅ Checklist for Success
- Use trusted listing platforms
- Schedule a virtual tour (live or recorded)
- Confirm agent or landlord identity
- Request all paperwork in writing
- Avoid sending money before lease is signed
- Save copies of everything, including receipts
Renting sight-unseen isn’t just possible—it’s becoming the new normal for many out-of-state renters, students, and professionals moving to Cambridge.
Conclusion: Embrace the Virtual Rental Experience
The Cambridge rental market is competitive, but with the right digital tools, you can confidently secure an apartment without ever stepping foot in it before move-in day. Whether it’s a long-term lease or a short-term relocation, virtual apartment tours and online leasing offer flexibility and convenience for modern renters.
Take your time, do your research, and remember: A smart virtual apartment tour can be just as effective as an in-person visit.